Essential Accounting Tips for Small Businesses

Accounting - Accounting services


Accounting is an integral part of running a small business. But with so much else on your plate, you may not have time to keep track of all the details. Fortunately, there are some simple ways to manage your finances without hiring an accountant or taking on more work than necessary. We’ve put together a few tips to help you stay on top of accounting tasks and ensure your business stays healthy:

Know your tax rules, deadlines, and obligations.

Know your tax rules, deadlines, and obligations - accounting services

Tax rules and deadlines are essential to know.

Your tax obligations as a small business owner depend on the type of business you run, but some general guidelines apply to all companies. The first step is to determine how much your business makes in sales or services. This number becomes your taxable income, which tells the government how much money they can expect from your company each year. If taxes aren’t paid properly, penalties may be imposed by the IRS (Internal Revenue Service).

Have a Separate Business Account

Separate Business Account - accounting services

Another essential accounting tip for small businesses is to have a separate business account. To do this, you must open up a new bank account and credit card in your company’s name and register it with the government as an incorporated entity (if applicable).

You can also use PayPal—but be careful of the fees associated with doing so.

Creating a separate business account will help you keep track of your finances and make tax time easier. It’s also important to note that having a different bank account makes it much more difficult for someone else to access your money without your knowledge.

The key to financial success is not just having a different business account but also taking the time to manage it. You should always keep track of your expenses, income, and balance. This will allow you to make informed decisions about how your company spends its money, which can help prevent unnecessary losses.

Track Your Expenses

You should be tracking expenses for two reasons: to ensure that you’re spending your money. wisely, and to file the necessary tax documents. If a business expense isn’t tracked, it’s not an eligible deduction.

Tracking expenses is important for more than just tax purposes. Businesses can learn a lot from the data they collect about their operations and customers by reviewing their annual expense reports. For instance, if they notice that they spent too much on office supplies this year compared to last quarter or last year, then perhaps there’s an issue with inventory management or purchasing policies.

Don’t Mix Business and Personal Finances

Many small business owners are tempted to use their business account to pay for personal expenses, or vice versa. This is a bad idea and should be avoided at all costs. If you’re thinking about mixing the two, think again!

  • Don’t mix your personal finances with your business finances. That means using your business bank account for paying bills and buying products that are strictly for personal use. Likewise, don’t use your personal bank account to pay bills or buy products that are strictly for the business’s benefit.
  • Don’t mix the two in your mind either; make sure that when you think about money coming from anywhere—whether it’s from an employer or from customers—it doesn’t cross over into another area of responsibility (for instance, if an employee has access to one type of cash flow but isn’t taking on any other responsibilities).

Make Sure to Keep Invoices and Receipts

It’s important to keep track of all your expenses. You might think this is a no-brainer, but it can be easy to lose receipts and forget about purchases you have made for your business. To ensure that you are spending money on things necessary for running the company and not just personal expenditures, keep receipts for anything bought or sold concerning running the business. This includes keeping receipts from suppliers as well as customers.

When you’re keeping track of expenses, it’s important to keep them organized. Make sure that they are all in one place so that you can easily find what you need. You may want to use different folders or envelopes for each type of expense. For example, if you have receipts from suppliers, put those in one folder and receipts from customers in another.

Pay Yourself

You should also be paying yourself. It’s important to take a salary, bonus, dividend, profit share or wage from your business so that you can pay for your personal expenses. You might also want to give yourself a commission as an incentive for good performance.

To find out how much you should be paying yourself, calculate your business’s profit before tax and then divide this by the number of hours you work each week. If your business has a bad month and makes no profit, don’t take any money from it; instead, wait for things to pick up again.

You should also pay yourself for any work you do as a director or shareholder. If you’re a sole trader or partnership, this should be included in your salary.

Put Some Money Aside for Taxes

To manage your finances and keep your small business afloat, you’ll need to pay taxes. You may already be familiar with the basic types of taxes: income tax, payroll taxes and sales tax. However, there are many other taxes that small businesses may need to take into account.

For example, in most states you must also pay corporate income tax if your company has revenue over a certain amount each year (the threshold varies by state). Additionally, if you’re an employee or self-employed person working as part of a partnership or LLC taxed as an S corporation (see “Forming Your Business Entity” below), then there’s some additional paperwork involved in accounting for Social Security and Medicare contributions on behalf of yourself or your employees—and those will come right out of the profits! So how much money do you need set aside in order for this process to run smoothly?

Fortunately it isn’t too difficult to figure out precisely how much money goes toward these various types of tax payments; all it takes is some basic math knowledge and some rough estimates about what kind of growth trajectory might be expected from your company over time.

Learn to manage risks through insurance.

The best way to manage your risk is by insuring your business. Insurance can help protect you against many different types of risk and give you peace of mind that, if something does go wrong, you will be able to deal with it effectively.

Insurance can also give you access to financial compensation when a loss occurs as well as protection for any assets owned by the company.

Create a reasonable budget for your business.

The first step in creating a budget is to break down all of your expenses for the year. This will help you identify where you can cut costs and how much money to set aside for taxes, marketing, and other expenses.

Next, look at how much profit is required to pay yourself as an owner and still allow the business to continue growing. Assuming that this is a reasonable salary amount, add up all of your expected income (gross revenue) and subtract any expected expenses (such as taxes) from this total revenue number. The resulting figure is what should be spent on operating costs in order for the business to run smoothly without losing money or closing down completely due to poor cash flow issues later on down the road

Hire an accountant if you’re in over your head.

When you’re a small business owner, many tasks may fall under the responsibilities of your job. You have to handle marketing, sales, accounting, and more for your company to be successful. However, if you don’t have an adequate understanding of accounts or financial management systems, this could lead to serious problems with your business finances, resulting in financial losses and ultimately bankrupting the company.

Accounting is one area where hiring an accountant can help immensely when trying to keep track of all aspects of the business so it can function properly at all times, even during busy periods such as tax season, where many things are happening simultaneously.

When looking for an accountant, make sure they have experience working with small businesses before because some accountants specialize only in large firms while others prefer working with small ones so it’s important that they know what they’re doing before hiring them.

Another thing worth noting about accountants is that they usually charge by the hour rather than flat fees meaning that if something goes wrong later down the line then it may cost more money overall since these charges will add up over time.

Lastly, when receiving advice from someone who has worked with many other companies like ours, always listen carefully because we’ve seen firsthand how these mistakes could potentially ruin everything else going forward.”

These tips will help keep your business finances healthy and ensure you’re keeping the proper paperwork.

By following these simple tips, you can keep your business finances healthy and ensure you’re keeping the proper paperwork.

  • Make sure you have the right software. You may already have accounting software installed on your computer or smartphone. If not, consider installing one that will help keep track of all of your transactions.
  • Keep business and personal finances separate. It’s easy for a small business owner to get confused about which account is used for which purpose—so make it clear from the start by using separate accounts for both personal spending and business spending to avoid confusion later on down the line!
  • Create a reasonable budget for your business so that it knows how much money is coming in each month versus going out (and stick with it!). This will help prevent unnecessary debt when unexpected expenses arise unexpectedly around tax time (which tends t happen annually).


As you can see, there are many different aspects of accounting that are essential to know. If you want to run a successful small business and ensure everything is running smoothly, then you need to understand these concepts.

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