What Happens with the IRS After You File Your Taxes: Important Details

Once you hit the 'submit' button on your tax return, it begins a complex journey through the doors of the Internal Revenue Service (IRS). While you eagerly await your refund or brace yourself for potential error notices, have you ever wondered what exactly happens to your tax return after you file your taxes? In this blog, we will explore the intricate path your return takes after it's filed. We'll uncover the crucial steps and processes undertaken by the IRS from the moment you file your taxes until your return is fully processed. Understanding this journey sheds light on the inner workings of the IRS and provides valuable insights into what happens behind the scenes of tax season. 

How are tax returns handled by the IRS? 

When you send in your business tax return, the IRS would let you know they got it by email if you filed it online, or by letter if you sent it by mail. This confirmation might take a few days for both federal and state returns. 

For tax season in general, you can expect forms related to income reporting (like W-2s and 1099s) earlier in the season. These are typically mailed by your employer or other payers by the end of January. The IRS won't send any confirmation receipt at this stage for receiving these income reporting forms. 

During this time, the IRS checks to make sure all the necessary forms are included and that everything looks complete. They also check for mistakes and anything that seems odd. 

Next, they carefully go through your return to find any errors or things that don't match up. They check your income, deductions, and credits. They want to make sure everything adds up and that you're not trying to cheat on your taxes. 

Once they're sure everything's accurate, they figure out if you're owed a refund or why you might owe taxes and how much. If you're getting a refund, they'll send it to you either by direct deposit or a check in the mail. Direct deposit is faster.  

If you owe them money, they'll send you a letter telling you how much you owe and how to pay. 

If there's a small issue with your return, like a mistake or something missing, they'll send you a letter explaining what's wrong and how to fix it. If it's a bigger problem, like missing forms or claiming deductions you shouldn't, they might audit your business. You'll get a letter explaining why and what to do next. Audits can happen by mail or in person. It's important to cooperate if you're audited to resolve things smoothly. Sometimes, your business might be picked for an audit randomly, even if there's nothing wrong with your return. They'll let you know if this is the case. 

How fast will I get my tax refund? 

The tax season might be over, but for many, the wait for a refund is still ongoing. The good news is, the IRS processes most refunds efficiently. Here, we will shed light on typical processing times and factors that can influence how quickly you receive your tax return. 

Speedy refunds 

Did you file electronically and choose direct deposit? If so, you're in luck! The IRS boasts that over 90% of refunds are issued in less than 21 days after acceptance https://www.irs.gov/refunds. 

Factors affecting refund speed 

However, there are situations that can delay your refund: 

• Paper returns: Paper returns take significantly longer to process compared to e-filed ones. You might wait four weeks or more just for the IRS to acknowledge receipt https://www.irs.gov/refunds. 
• Complex returns: If your return involves factors like self-employment income, certain deductions, or earned income credit, additional scrutiny might be needed, delaying your refund. 
• Errors or incomplete information: Mistakes or missing details can flag your return for manual review, adding to processing time. 

Stay informed, stay calm 

While waiting for your refund, the IRS's "Where's My Refund?" tool can be your best friend. This handy online resource allows you to track your tax refund status after: 

• 24 hours for electronically filed tax year 2023 returns 
• 3-4 days for electronically filed tax year 2022 or 2021 returns 
• 4 weeks after mailing a paper return https://www.irs.gov/refunds 

Remember, the tool is updated once daily, so there's no need to check it constantly. 

By understanding these processing times and the factors that can influence them, you can navigate tax season with confidence and potentially get your refund even faster. 

Facing an IRS audit? Here's how to prepare and minimize your risk 

Understanding the possibility of facing an IRS audit can be daunting, but being well-prepared can help alleviate some of the stress. To ensure you are ready for any potential audit, it is crucial to take proactive steps. 

Reducing your audit risk

• Accuracy is key: This is the golden rule. Ensure your tax returns are meticulously filed, with all income reported and calculations double-checked. 
• Beware of red flags: The IRS uses a computerized system to flag returns with inconsistencies. Here's what to avoid: 
  • Unusually high deductions: Especially charitable contributions exceeding normal ranges for your income level. 
  • Home office without justification: If you claim a home office deduction, you need to have a dedicated space used regularly and exclusively for work. 
  • Round number income: Numbers ending in zeros or fives, may draw attention, as they could indicate approximated figures that may not accurately reflect the true financial situation. 
  • Unreported income: This is a major red flag. Ensure all income sources, like side gigs or rental income, are properly reported. 
  • Inconsistent information: Mismatches between your return and forms like W-2s or 1099s will trigger scrutiny. 

Preparing for an audit

• Gather your documentation: This is crucial. Here's what you'll need: 
  • Receipts: Keep receipts for all business expenses, charitable donations, medical bills you claimed deductions for, and travel costs (if applicable). 
  • Tax forms: Organize all tax forms you received, including W-2s (reporting wage income), 1099s (reporting miscellaneous income), and any other income statements. 
  • Bank statements: These can support claimed income and expenses. 
  • Previous year's tax returns: Having these readily available helps with consistency checks. 
  • Proof of ownership: For assets like a home or car, having documentation of purchase and ownership history can be helpful. 

• Understand the audit type: The IRS conducts audits in three main ways, and the level of documentation required varies: 
  • Mail audit (correspondence audit): This is the most common and least complex. Letters from the IRS, known as mail audits, will contact you by mail, requesting clarification or additional documentation for specific discrepancies on your return. 
  • Office audit: More in-depth than a mail audit, you'll be invited to an IRS office to meet with an agent and discuss your return in detail. Bring all relevant documentation. 
  • Field audit: This is the most comprehensive and can take place at your home, business, or accountant's office. The agent will meticulously examine your records. 

• Consider Professional Representation: For complex audits, especially field audits, consulting a tax professional like a Certified Public Accountant (CPA) or an Enrolled Agent (a federally authorized tax advisor) is highly recommended. They can represent you before the IRS, ensure your rights are protected, and handle communication with the agent.

By following these steps, you can minimize your risk of an audit and be well-prepared if you are selected. Remember, the IRS is primarily looking for discrepancies and errors. By being organized, accurate, and prepared to answer questions with documentation, you can navigate an audit smoothly. 

What are your options for appealing an IRS audit decision? 

The IRS audit process may uncover tax discrepancies you disagree with. Don't worry, you have the right to appeal! However, strict deadlines apply, so understanding the options is crucial. 

Option 1: Appeal within the IRS (30 Days)

• Timeline is key: If you disagree with the proposed adjustments from the audit, you have 30 days to request an appeal with the IRS Office of Appeals. This is your first chance to contest the findings within the IRS itself. 
• Missing the deadline: If you don't request an appeal within 30 days, you'll receive a Statutory Notice of Deficiency (a formal letter) from the IRS. This signifies the official closure of the appeal process within the IRS, but you still have the right to petition the U.S. Tax Court. 

Option 2: Petition the U.S. tax court (after statutory notice)

• Statutory notice triggers opportunity: Once you receive the Statutory Notice of Deficiency, you have the right to petition the U.S. Tax Court. This court specializes in tax disputes and offers an independent review of your case. 
• Beware of time limits: There's no hard deadline for petitioning the Tax Court, but it's best to act promptly. Delays can complicate your case and potentially affect future legal options. 

Mail audits: A common pitfall 

For mail audits, the initial letter outlining proposed adjustments also serves as your 30-day appeal notice. This can be easily overlooked, causing taxpayers to unintentionally miss the deadline for appealing within the IRS. 

Remember

• Read all IRS correspondence carefully, especially the timelines mentioned. 
• If you have any doubts or need clarification, contact us for tax professional guidance. 

By understanding your appeal rights and adhering to deadlines, you can effectively contest an unfavorable audit outcome.

What are the IRS payment plan options and considerations? 

The IRS offers two main payment plan options: 

• Short-term payment plan: This plan allows you to pay your entire balance due within 180 days (6 months) and has no set-up fee. There is a maximum threshold of under $100,000 you can owe to qualify for this plan. 
• Long-term payment plan (Installment agreement): This plan allows you to pay your balance in monthly installments over a longer period, typically up to 72 months (6 years) for individuals and 24 months for businesses. There is a set-up fee associated with this plan, unless you qualify for a waiver. The maximum amount you can owe to qualify for this plan is $50,000. 

Additional Considerations

• Interest and penalties will continue to accrue on your balance while you're on a payment plan. 
• The IRS offers various ways to make your monthly payments, including direct debit, payroll deduction, and electronic payments. 
• If you fail to meet the terms of your payment plan, the IRS can take collection actions, including wage garnishments and property liens. 

What happens if it takes longer than 21 days to approve my return? 

Don't worry, it's normal to feel anxious if your return approval stretches past 21 days. While most refunds are issued within that timeframe, some situations can cause delays. Here's what you can do: 

1. Check the status 

• Use the "Where's My Refund?" tool on the IRS website or their mobile app. This will give you the most up-to-date information on your return's processing stage. 

2. Reasons for delay

• Errors or incomplete information: Double-check the IRS website for common mistakes on tax returns. If you find any discrepancies, you might need to file an amended tax return. 
• Additional review: Complex returns or those claiming specific credits like Earned Income Tax Credit might require extra scrutiny. 
• Identity theft: If the IRS suspects fraud, your return will be flagged for further investigation. 

3. Take Action (if it's been more than 21 days)

If your tax return has remained in the "accepted" status for over 21 days without further updates, you have the option to reach out to the IRS Business hotline at 800-829-4933 for assistance. Alternatively, you may choose to visit your nearest IRS office, which you can find using the locator tool. 

Tips for organizing your tax documents year-round 

Tax season can be stressful, with many people feeling overwhelmed by paperwork during tax season. By implementing a simple filing system for your tax documents and creating a comprehensive tax preparation checklist, you can take back control and simplify tax preparation. 

Here are some tips to keep your tax documents organized year-round: 

1. Establish a system 

• Physical or digital? Decide whether you prefer a physical filing system (folders, binders) or a digital one (cloud storage, scanner app). Whichever you choose, ensure it's accessible and easy to maintain. 
• Categorize clearly: Create folders or labels for different categories of documents, such as income (W-2s, 1099s), deductions (charitable donations, medical receipts), and business expenses (if applicable). 
• Year-round tracking: Dedicate a specific location for incoming tax documents, whether it's a physical tray or a designated folder in your digital storage. 

2. Embrace digital solutions

• Scan it and save it: Consider scanning paper receipts and documents into your digital filing system. This creates a secure backup and saves physical space. There are even scanner apps that can categorize receipts for you! 
• Cloud storage savior: Utilize secure cloud storage services to store your digital tax documents. This allows for easy access from any device and ensures your files are safe in case of a computer crash. 

3. Consistency is key 

• Develop a routine: Make a habit of filing away tax documents immediately upon receiving them. This prevents clutter and ensures you don't lose anything important. 
• Regular review: Schedule some time each month, or quarter, to review your filing system. Discard outdated documents (hire an accountant on retention periods) and ensure everything is properly categorized. 

4. Bonus tip: leverage technology 

Tax software integration: Many tax preparation software programs allow you to import receipts electronically or link directly to your bank account. This can significantly reduce manual data entry come tax season. 

By following these tips, you can transform tax season from a paperwork nightmare into a streamlined process. Remember, a little organization throughout the year can save you a lot of stress and time in the long run. 

Post-tax filing strategies 

Congratulations on filing your taxes! Now that tax season is behind you, it's a perfect time to focus on strategies to strengthen your financial future. Here are some key areas to consider: 

1. Review your tax return and adjust withholdings (if necessary). 

• Analyze your tax return to see if you received a significant refund or owed a large sum. This can indicate that your tax withholdings need adjusting throughout the year to avoid future surprises. 
• Consider using an IRS tax calculator or tax preparation service to estimate your tax liability and adjust your withholding amount accordingly. 

2. Analyze your spending and create a budget. 

• Having a clear picture of your income and expenses is crucial for financial planning. Categorize your spending to identify areas where you can potentially cut back and free up more money for savings and investments. 
• Utilize budgeting apps or create a simple spreadsheet to track your income and outflows. There are many free and paid budgeting tools available online.

3. Prioritize debt repayment. 

• High-interest debt can significantly hinder your financial progress. Focus on paying off credit cards and other high-interest loans to save money on interest charges and free up cash flow. 
• Consider debt consolidation strategies, such as a balance transfer credit card with a 0% introductory APR, to potentially reduce your interest rate and simplify your repayment process. 

4. Boost your emergency fund. 

• An emergency fund acts as a safety net for unexpected expenses like car repairs or medical bills. Aim to save 3-6 months' worth of living expenses in a liquid, easily accessible account. 
• Once you've established your emergency fund, prioritize saving for specific financial goals, like a down payment on a house or a dream vacation. 

5. Maximize tax-advantaged retirement accounts. 

• Contribute to retirement accounts like IRAs (Individual Retirement Accounts) or 401(k)s offered by your employer. These accounts offer tax benefits on contributions and potentially tax-free growth on your investments. 
• Research contribution limits and catch-up contribution options (if applicable) for your specific situation to maximize your retirement savings. 

6. Diversify your investment portfolio. 

• Don't put all your eggs in one basket. Spread your investments across various asset classes like stocks, bonds, and real estate to manage risk and optimize returns. 
• Consider your risk tolerance and investment timeline when allocating your assets. A financial advisor can help you create a personalized investment strategy. 

7. Regularly review and update your financial plan. 

• Your financial goals and circumstances may change over time. Regularly review your budget, investments, and insurance coverage to ensure they remain aligned with your evolving needs. 
• Consider scheduling an annual check-in with a financial professional to discuss your progress and make adjustments to your plan as needed. 

By implementing these strategies after tax filing, you can take control of your finances and build a secure financial future. Remember, consistency is key. By making small, regular adjustments to your spending habits and prioritizing saving and investing, you'll be well on your way to achieving your financial goals. 

FAQs 

1. How long does it take to get my tax refund? 

Most refunds are issued within 21 days for electronically filed returns with direct deposit. However, it can take longer for various reasons like errors, complex returns, or needing additional verification. 

2. How will I receive my tax refund? 

The IRS prefers direct deposit, which is faster than receiving a check in the mail. 

3. What happens if I owe taxes? 

The IRS will send you a letter stating the amount owed and instructions for payment. 

4. Can I set up a payment plan if I owe taxes? 

Yes, the IRS offers short-term (up to 180 days) and long-term (up to 72 months) payment plans with different fees and requirements. 

5. What is a tax audit? 

An audit is an IRS review of your tax return to ensure accuracy. It can be done by mail, in person at an office, or at your home or business. 

6. How can I reduce my risk of an audit? 

File accurate tax returns with all income reported and proper documentation for deductions and credits. Avoid common red flags like high deductions or missing information.