Best Practices for Handling Bookkeeping Struggles in the USA 

Bookkeeping is the process of recording and tracking all financial transactions of a business. It is essential for any business to have accurate and up-to-date bookkeeping records in order to make sound financial decisions, track progress towards goals, and comply with tax laws. However, bookkeeping can also be a challenge, especially for small business bookkeeping with limited resources malls. 

Here are some best practices for handling bookkeeping struggles in the USA

1. Keep your personal and business finances separate 

If you’re a business owner or a freelancer, it’s crucial to keep your business and personal finances separate. Open a separate business bank account to make it easier to track your income and expenses. Mixing business and personal funds can lead to confusion and create headaches during tax season. 

2. Establish a bookkeeping system 

There are many different bookkeeping systems available, so choose one that is right for your business and stick with it. A good bookkeeping system will help you to track all of your income and expenses, generate reports, and reconcile your accounts. 

3. Use accounting software 

Accounting software can automate many of the tasks involved in bookkeeping, such as recording transactions, generating reports, and reconciling accounts. This can save you a lot of time and effort, especially if you have a large volume of transactions. Modern accounting software can streamline your bookkeeping processes. Invest in accounting software that suits your needs and capabilities, and regularly update it to ensure you have the latest features and security updates. 

4. Track employee time 

If you have employees, it is important to track their time so that you can accurately calculate payroll and bill clients for their services. You can use a time tracking app or simply have your employees fill out time sheets. 

5. Optimize your chart of accounts 

Your chart of accounts is a list of all of the accounts that you use to track your business income and expenses. It is important to have a well-organized chart of accounts so that you can easily find the information you need. 

6. Manage AP and AR with care 

Accounts payable are the money that you owe to vendors, and accounts receivable are the money that customers owe to you. It is important to keep track of both accounts payable and accounts receivable so that you can pay your bills on time and collect payments from customers promptly. 

7. Download banking transactions and regular reconciliation 

Reconciling your bank statements is the process of comparing your bank statement to your accounting records to make sure that they match. This is an important step in ensuring that your bookkeeping is accurate. 

Also read our blog Typical Accounting Mistakes and How to Avoid Them 

8. Evaluate your financial data monthly 

Take some time each month to review your financial data. This will help you to identify any trends or areas of concern. You can also use this information to make informed financial decisions for your business. 

9. Plan for taxes throughout the year  

Taxes can be a major expense for small businesses. It is important to plan for taxes throughout the year so that you are not caught off guard by a large tax bill at the end of the year. You can use a tax planning calculator to estimate your tax liability and make sure that you are making the necessary tax payments throughout the year. 

10. Keep clean and thorough records 

Keep all of your business receipts and invoices for at least seven years. This is the minimum amount of time that you are required to keep business records for tax purposes. 

How BookKeeperLive can help you  

If the task of managing your bookkeeping becomes overwhelming, consider enlisting the help of a professional business bookkeeping service like BookKeeperLive. We specialize in simplifying the complexities of bookkeeping, particularly in the context of the USA. With automated transaction recording, real-time reconciliation, and comprehensive financial reporting, BookKeeperLive makes it easier for businesses to maintain accurate financial records and achieve compliance effortlessly. Let BookKeeperLive be your solution to bookkeeping challenges, providing a more efficient, accurate, and hassle-free approach to managing your finances. 


Bookkeeping can be a challenge, but it is important for any business to have accurate and up-to-date bookkeeping records. By following the best practices outlined in this blog, you can handle your bookkeeping struggles more effectively and keep your business finances in order. If you are still confused and need assistance, do not hesitate; contact us now, and the right bookkeeping will be done at your doorstep. 

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  • Here are some best practices for handling bookkeeping struggles in the USA
  • How BookKeeperLive can help you  
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